Call for the support of events organisation for the EEIG – GECOTTI-PE and its four secretariats

22-05-2023
The EEIG-GECOTTI-PE is launching a tender to contract a service provider for the necessary services for events management to support its four secretariats: The European Urban Initiative, Interreg Europe, Interreg North-West Europe & Interreg 2 Seas.

The EEIG-GECOTTI-PE is looking for a contractor to provide assistance and all services related to event organisation, management and follow up. Events can be organised in all EU Member States, Norway, Switzerland and other EU candidate countries. The necessary services include:

  • designing and organising onsite, hybrid and online events (conferences, workshops, seminars, exhibitions, high-level meetings, round table discussions working group meetings)
  • producing exhibition stands of various sizes and levels
  • webinars, virtual conferences, online workshops or any other type of online meetings 

The Terms of Reference is available in the documents section of this page.

Your tender must contain at least the following elements (dated and signed):

  1.  A methodological note 
  2. Practical exercise
  3. Questionnaire 
  4. Pricelist and the applied price list to the case studies 

The following criteria shall be used to assess your bid:

  • Price List 30%
  • Technical and methodological value 70%
    • Quality of the team dedicated to the missions, including demonstrated capacity to manage simultaneously the organisation and implementation of up to five events, and past experience in similar events (15%)
    • Quality of the methodological offer, including comprehensiveness of the needs, creativity, environmental responsibility and qualitative follow-up and management of the subcontracted services and, in a separate section, answers to the short questionnaire (annex 1 of the Rules for Tender). (25%)
    • Case studies: quality of the specific proposal for the selected services (30%)

The tender has been advertised on SYNAPSE and all tender documents are available on this page. It is strongly recommended to create a personal account in order to apply to the call. All documents of the call are bilingual (English and French).

The deadline to apply is 22 May 2023 at 12:00 (CEST). All applications must be submitted via the SYNAPSE platform.

In case of questions, please contact: 

  • EUI Communication Unit, communication@urban-initiative.eu 
  • For any administrative issues: Sergi Batlle, Procurement Officer at the GECOTTI, s.batlle@interreg2seas.eu